Data privacy statement of STL GmbH

1. Introduction

With the following information we would like to give you as the “data subject” an overview of the processing of your personal data by us and your rights under data protection laws. Our website can generally be used without entering personal data. However, if you would like to make use of special services provided by our company via our website, it may be necessary to process personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we will generally obtain your consent.

The processing of personal data, for example your name, address, or e-mail address, always takes place in accordance with the General Data Protection Regulation (GDPR) and in accordance with the country-specific data protection regulations applicable to “STL GmbH”. With this data protection declaration, we would like to inform you about the scope and purpose of the personal data we collect, use and process.

As the controller, we have implemented numerous technical and organizational measures to ensure the most complete protection possible for personal data processed through this website. Nevertheless, internet-based data transmissions can generally have security gaps, so that absolute protection cannot be guaranteed. For this reason, you are free to transmit personal data to us in alternative ways, for example by telephone or by post.

2. Data controller

The data controller in the sense of GDPR is:

STL GmbH
Deckerstr. 29
70372 Stuttgart, Germany

Telephone: +49 (0) 711 89688 – 0

E-Mail: info@stl-software.de

Representative of the data controller: Karsten Staatz, Georg Thülly, Matthias Ludwig

3. Data protection officer

The data protection officer can be contacted by the follwoing means:

Michael Weinmann
Telephone: +49 (0)173-7632962

E-Mail: michael.weinmann@dsb-office.de

You can contact our data protection officer directly at any time with any questions or suggestions regarding data protection.

4. Legal basis for processing

Art. 6 para. 1 lit. a GDPR (in conjunction with § 15 para. 3 TMG) serves our company as the legal basis for processing operations for which we obtain consent for a specific processing purpose.

If the processing of personal data is necessary to fulfil a contract to which you are a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of other services or consideration, the processing is based on Art. 6 para. 1 lit. b GDPR. The same applies to such processing operations that are necessary to carry out pre-contractual measures, for example in cases of inquiries about our products or services.

If our company is subject to a legal obligation which requires the processing of personal data, for example to fulfil tax obligations, the processing is based on Article 6 (1) (c) GDPR.

In rare cases, it may be necessary to process personal data to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our company were injured and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. The processing would then be based on Article 6 (1) (d) GDPR.

Ultimately, processing operations could be based on Article 6 (1) (f) GDPR. Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to safeguard a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the person concerned do not prevail. We are particularly permitted to carry out such processing operations because they have been specifically mentioned by the European legislator. In this respect, he took the view that a legitimate interest could be assumed if you are a customer of our company (recital 47 sentence 2 GDPR).

5. Technology

5.1. SSL / TLS encryption

To ensure the security of data processing and to protect the transmission of confidential content, such as orders, login data or contact requests that you send to us as the operator, this site uses an SSL or. TLS encryption. You can recognize an encrypted connection by the fact that in the address line of the browser there is an “https: //” instead of “http: //” and by the lock symbol in your browser line.

We use this technology to protect your transmitted data.

5.2. Data collection when visiting the website

If you only use our website for informational purposes, i.e. if you do not register or otherwise provide us with information, we only collect data that your browser transmits to our server (in so-called “server log files”). Our website collects a range of general data and information each time you or an automated system access a page. These general data and information are stored in the server’s log files. The

  1. browser types and versions used,
  2. the operating system used by the accessing system,
  3. the website from which an accessing system reaches our website (so-called referrer),
  4. the sub-websites that are accessed via an accessing system on our website,
  5. the date and time of access to the website,
  6. a shortened internet protocol address (anonymised IP address),
  7. the internet service provider of the accessing system.

When using this general data and information, we do not draw any conclusions about your person. Rather, this information is needed to

  1. deliver the content of our website correctly,
  2. to optimize the content of our website and the advertising for it,
  3. to ensure the long-term functionality of our IT systems and the technology of our website and
  4. to provide law enforcement authorities with the information necessary for law enforcement in the event of a cyber attack.

This collected data and information is therefore statistically evaluated by us on the one hand and furthermore with the aim of increasing data protection and data security in our company in order to ultimately ensure an optimal level of protection for the personal data processed by us. The anonymous data in the server log files are stored separately from all personal data provided by a data subject.

The legal basis for data processing is Art. 6 Para. 1 S. 1 lit.f GDPR. Our legitimate interest follows from the data collection purposes listed above.

6. Cookies

6.1. General information on cookies

We use cookies on our website. These are small files that your browser automatically creates and that are stored on your IT system (laptop, tablet, smartphone, etc.) when you visit our website.

Information is stored in the cookie that results in connection with the specific device used. However, this does not mean that we are immediately aware of your identity.

We use temporary cookies to optimize user-friendliness, which are stored on your end device for a specified period of time. If you visit our site again to use our services, it is automatically recognized that you have already visited us and which entries and settings you have made so that you do not have to re-enter them.

The legal basis for these technically required cookies is Art. 6 Para. 1 lit f GDPR. Our legitimate interest is to create a positive user experience for you.

6.2. Description of the cookies used

Category: Preferences

Preference cookies enable a website to remember information that affects the way a website behaves or looks, such as your preferred language or the region you are in.

COOKIE NAME – PROVIDER – TYPE – EXPIRY
pll_language – stl-software.de – HTTP – 1 year
Cookie purpose description: This cookie is used to determine the preferred language of the visitor and to set the language accordingly on the website, if possible.
Initiator: web server
Source: stl-software.de

COOKIE-NAME – PROVIDE – TYPE – EXPIRY
JSESSIONID – stl-software.de – HTTP – Is deleted, when browser is closed
Cookie purpose description: This Cookie contains no indication serving the identification of the user, but simply a session denominator (Session-ID). This ID seves to assign any number of requests from one user to a site to his session. A session Cookie is a form of Cookies, that is deleted as soon as a user closes the browser after a session.
Initiator: web server
Quelle: stl-software.de

7.  Contents of our website

7.1. Contact / contact form

When you contact us (e.g. using the contact form or email), personal data is collected. Which data is collected in the case of a contact form can be seen from the respective contact form. These data are stored and used exclusively for the purpose of answering your request or for establishing contact and the associated technical administration. The legal basis for processing the data is our legitimate interest in answering your request in accordance with Art. 6 Para. 1 lit.f GDPR. If your contact is aimed at concluding a contract, the additional legal basis for processing is Article 6 (1) (b) GDPR. Your data will be deleted after your request has been processed; this is the case if it can be inferred from the circumstances that the matter in question has been settled and provided that there are no statutory retention requirements.

7.2. Application management / job exchange

We collect and process the personal data of applicants for the purpose of handling the application process. The processing can also be done electronically. This is particularly the case if an applicant sends us the relevant application documents electronically, for example by email or using a web form on the website. If we conclude an employment contract with an applicant, the data transmitted will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If we do not conclude an employment contract with the applicant, the application documents will be automatically deleted two months after notification of the rejection decision, provided that deletion does not conflict with any other legitimate interests on our part. Another legitimate interest in this sense is, for example, a burden of proof in proceedings under the General Equal Treatment Act (AGG).

The legal basis for processing your data is Article 88 GDPR in conjunction with Section 26 Paragraph 1 BDSG.

8.  Our activities in social networks

So that we can communicate with you in social networks and provide information about our services, we are represented there with our own pages. If you visit one of our social media pages, we are jointly responsible with the provider of the respective social media platform within the meaning of Art. 26 GDPR with regard to the processing operations triggered by this, which concern personal data.

We are not the original provider of these pages, but only use them within the scope of the possibilities offered by the respective provider.

Therefore, we would like to point out as a precaution that your data may also be processed outside the European Union or the European Economic Area. Use can therefore have data protection risks for you, as it can be more difficult to safeguard your rights, e.g. to information, deletion, objection, etc. and the processing in the social networks often takes place directly for advertising purposes or to analyze user behavior by the provider without this can be influenced by us. If the provider creates user profiles, cookies are often used or the user behavior is assigned directly to your own member profile of the social networks (provided you are logged in here).

The described processing of personal data is carried out in accordance with Art. 6 Paragraph 1 lit. can. If you have to give your consent to data processing as a user with the respective providers, the legal basis refers to Art. 6 Para. 1 lit. a GDPR in conjunction with Art. 7 GDPR.

Since we have no access to the data kept by the providers, we would like to point out that it is best to apply your rights (e.g. to information, correction, deletion, etc.) directly to the respective provider. Further information on the processing of your data in the social networks and the possibility of making use of your right of objection or revocation (so-called opt-out) is listed below for the respective social network provider we use:

8.1. LinkedIn

(Joint) Data controller for data processing in Europe:

LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland

Data privacy policy:

https://www.linkedin.com/legal/privacy-policy

Opt-Out and advertising settings:

https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out

8.2. XING

(Joint) Data controller for data processing in Germany:

XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany

Date privacy policy:

https://privacy.xing.com/de/datenschutzerklaerung

Information requests for XING members:

https://www.xing.com/settings/privacy/data/disclosure

9.  Processing of customer and supplier data

Type and purpose of processing:

In order to process customer orders and in the context of procurement processes, we process personal data of our customers and suppliers as well as the individual contact persons at our customers / suppliers. We save the data in our ERP system and use it in all processes of performance or procurement. Furthermore, we use the data to actively address customer relationships and to support suppliers, including an internal supplier evaluation.

Legal basis:

To fulfill contractual obligations (Art. 6 Para. 1 Letter b GDPR)
The processing of data takes place for the execution of our contract on the basis of legal requirements (Art. 6 Abs. 1 Letter c GDPR)

We are subject to various legal obligations that result in data processing. These include B .:

  • Tax laws as well as statutory accounting
  • the fulfillment of inquiries and requirements from supervisory or law enforcement authorities
  • the fulfillment of tax control and reporting obligations

In addition, it may be necessary to disclose personal data in the context of official / judicial measures for the purpose of gathering evidence, prosecuting or enforcing claims under civil law.

As part of the balancing of interests (Art. 6 Para. 1 f GDPR)

If necessary, we process your data beyond the actual fulfillment of the contract to safeguard our legitimate interests or those of third parties. Examples of such cases are:

  • Processing in the CRM system for actively addressing customers
  • Evaluation of suppliers
  • Assertion of legal claims and defense in legal disputes

Recipient:

Employees for contact with you and the contractual cooperation (including the fulfillment of pre-contractual measures). Your data may be passed on to service providers who act for us as processors, e.g. support or maintenance of EDP or IT applications and data destruction. All service providers are contractually bound and in particular obliged to treat your data confidentially.

Data will only be passed on to recipients outside our company in compliance with the applicable data protection regulations. Recipients of personal data can be, for example:

  • Public bodies and institutions (e.g. financial or law enforcement authorities) if there is a legal or official obligation
  • Credit and financial service providers (processing payment transactions)
  • Tax consultant or auditor and wage tax and company auditor (statutory audit mandate)

Storage period:

We process and store your personal data as long as this is necessary for the fulfillment of our contractual and legal obligations. If the data are no longer required for the fulfillment of contractual or legal obligations, they are regularly deleted.

There are exceptions,

  • as far as statutory retention requirements are to be fulfilled, e.g. Commercial Code (HGB) and Tax Code (AO) are required. The periods for storage and documentation specified there are usually six to ten years;
  • to preserve evidence within the framework of the statutory statute of limitations. According to §§ 195 ff of the German Civil Code (BGB), these limitation periods can be up to 30 years, whereby the regular limitation period is 3 years.
  • possibly more.

If the data processing takes place in the legitimate interest of us or a third party, the personal data will be deleted as soon as this interest no longer exists. The exceptions mentioned apply here.

Third country transfer:

Your data will only be processed within the European Union and states within the European Economic Area (EEA).

Revocation of consent:

You have the right, for reasons that arise from your particular situation, to object at any time to the processing of personal data relating to you, which is based on Article 6 (1) (f) GDPR (data processing based on a weighing of interests); This also applies to profiling based on this provision within the meaning of Article 4 No. 4 GDPR.

If you object, we will no longer process your personal data unless we can prove compelling legitimate reasons for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

Provision mandatory or required:

As part of the contractual relationship, you must provide the personal data that are required for the establishment, implementation and termination of the contractual relationship and for the fulfillment of the related contractual obligations or that we are legally obliged to collect. Without this data, we will usually not be able to conclude or execute the contract with you.

10.  Your rights as a data subject

10.1. Right to confirmation

You have the right to request confirmation from us as to whether personal data relating to you is being processed.

10.2. Right to information Art. 15 GDPR

You have the right to receive free information from us about the personal data stored about you as well as a copy of this data in accordance with the statutory provisions.

10.3. Right to rectification Art. 16 GDPR

You have the right to request the immediate rectification of incorrect personal data relating to yourself. Furthermore, the data subject has the right to request the completion of incomplete personal data, taking into account the purposes of the processing.

10.4. Right to erasure Art. 17 GDPR

You have the right to demand that we erase the personal data relating to you without delay, provided that one of the reasons provided by law applies and if processing or further storage is not required.

10.5. Restriction of processing Art. 18 GDPR

You have the right to demand that we restrict processing if one of the legal requirements is met.

10.6. Data portability Art. 20 GDPR

You have the right to receive the personal data concerning you that you have provided to us in a structured, common and machine-readable format. You also have the right to transfer this data to another person responsible without hindrance from us, to whom the personal data was provided, provided that the processing is based on the consent in accordance with Art. 6 Para. 1 lit. a GDPR or Art. 9 Para 2 lit. a GDPR or on a contract in accordance with Art. 6 para. 1 lit. lies or takes place in the exercise of public authority which has been assigned to us.

Furthermore, when exercising your right to data portability in accordance with Art. 20 (1) GDPR, you have the right to have the personal data transmitted directly from one person responsible to another, insofar as this is technically feasible and as long as the rights and freedoms of other persons are not impaired.

10.7. Objection Art. 21 GDPR

You have the right, for reasons that arise from your particular situation, to object at any time to the processing of personal data relating to you, which is based on Art. 6 Para. 1 lit. e (data processing in the public interest) or f (data processing based on a weighing of interests) GDPR, to lodge an objection.

This also applies to profiling based on these provisions within the meaning of Art. 4 No. 4 GDPR.

If you object, we will no longer process your personal data unless we can prove compelling legitimate reasons for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

In individual cases we process personal data in order to operate direct mail advertising. You can object to the processing of personal data for the purpose of such advertising at any time. This also applies to profiling insofar as it is associated with such direct advertising. If you object to processing for direct marketing purposes, we will no longer process the personal data for these purposes.

In addition, you have the right, for reasons that arise from your particular situation, to object to the processing of personal data relating to you, which we use for scientific or historical research purposes or for statistical purposes in accordance with Art. 89 (1) GDPR unless such processing is necessary to fulfill a task in the public interest.

In connection with the use of services of information societies, regardless of Directive 2002/58/EG, you are free to exercise your right of objection by means of automated procedures in which technical specifications are used.

10.8. Revocation of a data protection consent

You have the right to revoke your consent to the processing of personal data at any time with effect for the future.

10.9. Complaint to a supervisory authority

You have the right to complain to a supervisory authority responsible for data protection about our processing of personal data. Your responsible supervisory authority depends on the federal state of your place of residence, your work or the alleged violation. A list of the supervisory authorities (for the non-public area) with addresses can be found at: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

11.  Up-to-dateness and changes to the data privacy statement

This data privacy statement is currently valid and has the status: September 2021.

Due to the further development of our website and offers or due to changed legal or official requirements, it may be necessary to change this data protection declaration. The current data privacy statement can be accessed and printed out by you at any time on the website at: “https://www.stl-software.de/cms/en/data-privacy-statement-of-stl-gmbh/“.

This data privacy statement was created with the support of the data protection software: audatis MANAGER.